SDC Events – General Terms & Conditions
1. General:
1.1. The SDC events outlines at www.sdc50.co.uk are family friendly eventd and children are welcome to take part. This being said, it is the recommendation of SDC that anyone under the age of 18 is accompanied by a responsible adult.
1.2. Participants under the age of 18 must have parental/guardian permission to participate.
2. Entry:
2.1. By Registering to attend an SDC event, you, the participant agrees the Terms and Conditions set out in this document.
3. Registration Fees
3.1. Registration fees must be paid in full by the event date in order for the participant to be able to take part.
3.2. Should the registration payment fail to be processed successfully and the funds are not received by the organiser then the registration will be deemed to have failed and the booking will not be confirmed.
3.3. Only registrations received through SDC’s official platform (www.sdc50.co.uk) will be considered as legitimate.
4. Cancellation Fees
4.1. The participant acknowledges and understands that tickets are non-refundable and non-transferrable.
4.2. Any assignment, transfer or sale of a booking may result in delay and/or difficulty in the event of an emergency. If any participant can no longer attend, must contact SDC if they wish for another person to take their place so that this can be transferred.
4.3. Entrants who change to a different entry option where an additional fee is required will need to pay this prior to the change being made. No refunds will be made when there are changes to a cheaper entry option.
4.4. Should the event be cancelled by the organiser, then any registration fees paid by the participant up until the point of cancellation, will be refunded.
5. Event:
5.1. Drones are not permitted to be used at any event by participants or spectators without prior consent of the organiser and relevant authorities. Any person found to be using a drone will be immediately asked to ground the drone and remove it from the event. Failure to comply will result in reporting the incident to the police and relevant authorities. The organiser reserves the right to disqualify the participant or associated participant(s) of the spectator using the drone.
5.2. The organiser may at any time during the event or prior to the event prevent the participant from participating in the event if it considers such action is necessary for the safety and/or proper enjoyment of the event by the participant and/or other participants and/or spectators.
5.3. Participants who complete the event are strictly limited to one item of each race memento and race product provided by the organiser. Participants seen to be taking additional items, unless otherwise stated or offered, will be disqualified from the event. In certain circumstances, participants taking additional items may be considered as theft and further action may be taken, if necessary, especially if other participants have missed out on receiving their item(s).
5.4. The organisers will endeavour to be as accommodating as possible for participants, however if participants have any special requirements, then we ask that notice of any needs be given to the organisers no less than 30 days prior to the event as a failure to do so, may mean that we are not able to provide these.
6. Data:
6.1. It is the duty of the participant to ensure that details are submitted accurately at the time of entering the race as this may be needed to provide to the medical provider in the event of a medical incident.
6.2. Participants agree to the organiser storing their personal information and using this information for the purpose of organising the event.
6.3. Participants agree that the organiser may publish their personal information with other parties and may pass such information to the governing body or any affiliated organisation for the purpose of executing the event, insurance, licences etc.
6.4. In compliance with the Data Protection Act 1998, participants have the right of access to their personal records held by the organiser, which may be subject to a small administration fee in line with the Information Commissioner’s Office (ICO).
6.5. By entering the run, participants give permission for the free use of their name, voice, or image in any broadcast, telecast, advertising promotion or other account of this event. If the participant (or parent/guardian if the participant is under 18 years old) does not wish for their name, voice, or image to be used in this manner, they should contact the organiser in writing to formally request this.
7. Disclaimer:
7.1. By entering any SDC organised event, the participant is accepting all the conditions of entry and acknowledges that the organiser of the event shall not be liable for personal injury, death, or loss, theft, or damage to belongings as a consequence of participation in the event.
7.2. Participants acknowledge that there is a level of risk associated with in person events and declare that they are in reasonable fitness and do not have any medical conditions that would put them at risk of serious injury.
7.3. Participants agree to indemnify the organiser in relation to any claims, action, liabilities, or losses resulting from any breach of these conditions by the participant.
7.4. Obtaining insurance for personal accident and loss as a result of the event is the sole responsibility of the participant.
7.5. The organiser will not be liable for any pledges made by the participant or on their behalf to any charity.
7.6. The organiser’s total liability, whether in contract, tort (including negligence), breach of statutory duty or otherwise in respect of any losses arising out of or in connection with the event shall be limited to a sum equal to the total entry fee paid by the participant to the organiser.
